Jamieson Reunion 2012

The purpose of this Website is to provide easy, accessible information to interested persons for the upcoming:
Jamieson Family Reunion
5 – 7 October 2012
Thames, North Island, NEW ZEALAND.
Arrival date: 9 October 1842
We would value all contributions that would aid in providing information, funds, resources & dialogue for the upcoming Jamieson Reunion 2012 Event.
Current Committee Members for this event are:

Margaret Rolleston - Chairperson

Treasurer: Fay Dobos

Secretary & HoD ICT Committee: Jacqui Ranui

Susan Parr: HoD Displays Committee

Marise Morrison: HoD Registrations Committee

Stacey Mahoney: HoD Food Committee

Robyn Thompson

Ngaire Jamieson

Keith Jamieson - HoD Accommodation Committee

Gray Jamieson - HoD Media Committee

Alex Jamieson - HoD Transport Committee

Barry Hooten

Lenice Frisken

Gail Gibson – HoD Archives Committee

Gail Gibson

Benn Jamieson – HoD Events Committee

Earl Jamieson

Val Jamieson

John McEnteer

Don Paterson

Maxine Sutherland

Terry & Maxine Sutherland

Terry Sutherland

Due to the complexity of this event, sub committees have been set up to ensure all aspects of the event are covered. The sub committees are as follows:

Events Committee: Benn Jamieson (HoD); Jacqui Ranui; Susan Parr

Venue(s)
• Phone & Book – at least 12months before
• Venue Considerations: Seating for all, Display area (Hall), Stage area (MC & vital events), Kitchen: close to hall, Parking, Play area for little children
Activities:
Organisation of appropriate activities, for example
• Cemetery visit
• Historical home visit
• Tree planting
• Cake cutting (170yr Anniversary of arrival to NZ)
• Ball, social or formal dinner
• Displays & speakers from family groups (give time limit 10mins & have break throughout day – i.e. 2 speakers then brief activity)
Family Presentations:
• Identify and delegate to key generational family speakers requirements you want to set for an interesting, quality but brief overview.
• These families will liaise with Archive Committee head as to what pictures & other records they want to display valuable family material as. (Boards, Power points, Movies, etc)
Programme for the Event
• Organising and printing of the finalised programme
Name Tags:
• Working with Accounts committee – hand out Name Tags for each person who registers (some may do so on the day so need to hand write)
• Tags will include in bold the name of the Participant, but in small print at a top corner there should be the generational lineage name that person comes through, so family groups can be identified.
• Work with archivists

Registrations & Secretary Committee: Jacqui Ranui (HoD – Secretary) Marise Morrison (HoD – Registrations)
Registration: Decide on FORM(s) to be sent to potential Participants
A Registration Pack should include:
• Programme of events (can be sent after registration digital best through email)
• Archives forms asking for:
- Sheet 1:
a) Names of those attending what descendant line they come through
b) Address
c) Phone
d) Email record.
e) This form should have a section explaining that all information should be authentic and verified by family head with a signature. If participants are not sure about data given they can record in pencil until it can be verified;
- Sheet 2:
A family group sheet form for them to fill and return by certain date with details for our records.
- Sheet 3:
Which is an Accounts form showing a Payment record – with a section asking if they want a receipt. Pricing should only be for: Single Adults, and children. NO family prices as catering and seating to be considered. (This form can be a detachable section at the bottom of Sheet 1 though)
Secretary:
• Meeting minutes
• Assisting other committees with relevant details from registration process
• Posting out of registration
• Contact details of participants.

Archives/Record Keeping Committee: Gail Gibson (HoD); Margaret Rolleston; Marise Morrison
Safe Record Keeping:
Keeping, Maintaining, and adding to the authentic and verified Family Record of Barr Jamieson & his descendants.
Important: Programme such as P.A.F. Personal Ancestral File – (is free, generic, and comprehensive; has global linkage to other vital programmes; can be used by all) is essential! One programme means simplicity and ease of sharing.
Correlating and enter:
New information from registration forms to be added to Barr Family record
Establish a library:
Of data relevant to Barr Jamieson & his Family
Photocopy or scan:
To computer all original records and return to participant
Organise:
Family books, pictures, etc for reunion Displays (or delegate to family) BUT, get copies for archives
Work with:
Writer of Jamieson book
Seek out & research:
The Jamieson family

ICT: Computer, Internet, ETO Committee: Jacqui Ranui (HoD)
Personal Ancestral File (PAF) Programme:
Organising set up a family history programme that all can access and use so data can be easily shared & stored.
Website:
Set up and maintenance of a site that is user friendly and accessible to all
Organise and ensure:
All equipment is available for digital & oral presentations, movies, for the day of the Reunion. For example:
• Electrical sockets
• Power boards
• Data projector & screen
• TV & DVD players
• PA system
• Laptop
Reproduce:
CD of Family material for participants (cost can be added to Registration Fee). Could be a copy of an opening power point or movie showing pictures and settings encountered by Barr & his family on their journey to NZ, where they left from, where they lived in NZ, etc.
Power point or movie:
To be used in the ‘opening welcome’ for the Reunion

Displays Committee: Susan Parr (HoD)
Assessing of Venue Spaces:
• Display Boards
• Pictures
• Posters
Display Board Presentations:
May be assigned to each (generational) family group. On a board would be:
• Name of the head of family
• Laminated copy of photos
• Family Group sheet of children
• Other life pictures

Under the display could be a family book (40 or 60 page Clear file of family data – Pictures, certificates, etc)
The making up of these displays by each family takes a lot of time. So once generational family groups are identified, ask for a member who has a deep interest in gathering their family data & records, and who would be willing, to prepare a display for the Reunion.
Programme for the Reunion:
Organise the planning, layout & printing of the final programme to be given participants of the Reunion. (Could have a place for contacts made at reunion)

Food Committee: Stacey Mahoney (HoD)
Is responsible for:
The planning, organising & preparing of food: – to be consumed at the reunion; Catering
Registration costs should include: Morning, and/or an afternoon tea. (Tea, coffee AND Milo with a biscuit) However, at kitchen, other snacks, cakes, sandwiches, hot sausage rolls, etc… Can be offered at a cost.
If a lunch or a dinner: Possible buffet may be organised with a local restaurant or caterers, etc. Money raised here could contribute to future research.

Accommodation & Transport Committee: Keith Jamieson (HoD – Accommodation); Alex Jamieson (HoD – Transport)
Depending on the programme of events & duration of Reunion this committee will need to source accommodation options:
• Billeting
• Local Motel
• Camping ground sites for motor-home users, etc
• Local Marae
Some transport options may be required around Thames once programme of events is organised.

Accounts Committee: Fay Dobos (HoD); Robyn Thompson; Jacqui Ranui
Is responsible for:
Assist in the working out of costs of a REGISTRATION FEE – Whole committee to assist
Collection & Receipt of registration money – names to be passed through to Chairperson so Name Tags, etc, can be organised
Set up a Reunion Bank Account – Double signature on Reunion cheque book for all withdrawals from account (Signees: Chair person & Accounts committee member)
Careful accounting and banking of funds – Need an Accounting book showing all entries & withdrawals for Reunion

Media Committee: Gray Jamieson (HoD)
Is responsible for:
• Advertising
• Historical Society
• Newspaper
• Organisation of member of Genealogical Society
• TV/Radio Coverage

If you would like to become a Volunteer Committee Member for this event or would like to offer your assistance for any of the Committees that have been set up, please add your details & comments to the website Contacts Form.

If you are a family member that would like the contact details of any of the above committee members, please complete the online Contacts form to make this request.

Contributions include:
* Voluntary, donation or information for services available for this Event; either investigated, supplied or submitted;
* Financial contributions which can be submitted via any committee Member;
* Local Sponsorship & Advertising Ideas;
* Ideas or suggestions to submit to the Committee in support of the Event;
* Administration & Technical Support;
* Locality logistics: Venue, Catering, Accommodation, Transport, Tours, Activities & Event Services ideas (Thames); by way of sub-committee;
* Any other appropriate ideas to submit to the committee to support the organisation of the Jamieson Family Reunion 2012
As a member or interested person of the Jamieson Family Reunion 2012, any ideas or contributions that you may want to make can be submitted on the Contact Us – Form.

We look forward to hearing from you.

AUT PAX AUT BELLUM – EITHER PEACE OR WAR